Wedding and Functions Coordinator

Do you want to work for an organisation whose aim is to enrich lives and strengthen communities? Enable Leisure and Culture (Enable) is recruiting for a Wedding and Functions Coordinator to support our Events Team.

Location: Wandsworth
Contract Type:
Permanent, Full Time (40 hours per week)
Salary:
£31,000
Closing date: 31 October 2021

Ref: EV013

Reporting to the Senior Community Venues and Events Manager, the Wedding and Functions Coordinator will be responsible for the day to day management of weddings and private events taking place in our venues across Wandsworth, including but not limited to the Pump House Gallery, Bandstand, and Bowling Green in Battersea Park, and Wandsworth Civic Suite.  

The Events Team are a very busy, creative, tight knit group of vibrant professionals who are looking for someone to join the team who pride themselves on being the “yes” people and going the extra mile for their clients. We are looking for someone who has previous wedding and venue management experience and is passionate about supporting clients to make sure their event runs smoothly. Someone who is very hands on, willing to set up venues and get stuck in whenever necessary. Detail orientated, highly organised and great at thinking on their feet. 

 We are unable to provide sponsorship for this post.  In order to apply for this post, you must demonstrate your eligibility to work in the UK. Diversity is valued at Enable Leisure and Culture and is important in the work that we do. Applications from all sections of the community are welcome and will be considered on merit. Should you have a disability and require any additional support or if you have any questions regarding the above role, please contact us at hr@enablelc.org.

If you do not hear from us within two weeks of the closing date, please presume your application was unsuccessful on this occasion.

Apply Online

 


Sales 

  • Providing information about the availability of venues, quotes, and carrying out site visits 
  • Assisting the Senior Community Venues and Events Manager in developing and creating new event business and considering new initiatives to complement existing income streams from events 
  • Updating Priava with all enquires  
  • Keeping up with income targets set by the Head of Events 

 

Operations 

  • Ensuring all event paperwork per event is complete and compliant with the requirements of the Event Policy 
  • Booking and managing casual staff to assist onsite and making sure they are fully briefed on the client’s requirements 
  • Attending events to provide onsite support and ensuring successful operational delivery 
  • Liaising closely with the Events Team and other park-based services to ensure that the wider Events/activity programme is coordinated properly 
  • Reporting any venue maintenance requests  
  • Ensuring all venues are kept to a high standard  

 

Event Production 

  • Supporting the Head of Events and Events Team with the delivery of events produced by Enable  
  • Assisting with the physical set up and dismantling of events, including the management of contractors and suppliers and the distribution and return of events equipment / stores and vehicles as required 

Admin and Finance 

  • Updating the Priava with venue bookings and budget with all recorded income 
  • Creating client invoices and liaising directly with the Finance Team as required. Following up unpaid invoices to ensure that all monies owing are paid 
  • Seeking quotes for goods and services in line with Enable’s Procurement Code, and raising purchase orders as required 
  • Achieving targeted income through the careful selection of bookings whilst balancing the requirements of public use venues 
  • Carrying out other duties as directed by the Senior Community Venues and Events Manager  
  • Previous wedding and venue management experience  
  • Competence using a range of office software, including outlook, excel and databases 
  • Excellent written skills with a high level of confidence speaking to people on the phone 
  • Strong organisational skills, with the ability to effectively manage multiple tasks/projects against tight deadlines 
  • Friendly and competent at building rapport with a positive, can-do, go-getter attitude  
  • Ability to work autonomously under the direction from senior team members 
  • Confident driver with clean driving licence 
  • Able to work flexible hours including weekends, early mornings and late nights 
  • 25 Days Annual Leave 
  • Flexible Working 
  • Pension Scheme 
  • Eyecare Vouchers 
  • Free Gym membership 
  • On-site shower facilities* certain places 
  • Season Ticket Loan 
  • Cycle to Work scheme 
  • Employee Assistance Programme 
  • Weekly fruit basket 
  • Staff Treats 
  • Weekly Wellbeing Hour 

Please read the Job Description and then apply online. If you have any problems with the online service please email hr@enablelc.org. 

Apply Online