Events Production Manager

Do you want to work for an organisation whose aim is to enrich lives and strengthen communities? Enable is recruiting for an Events Production Manager to support our Events Team.

Location: Wandsworth
Contract Type:
Full Time, Permanent
Salary:
£36,000
Closing date: 13 April 2022

Ref: EV016

Reporting to the Senior Events Production Manager, the Events Production Manager will be responsible for producing, delivering and running all our own-promoted events in the calendar, including Summer in Battersea Park, Wandsworth Council’s Platinum Jubilee Celebrations, a new-for-2022 music concert series in Battersea Park, Battersea Park Fireworks and a Christmas Pantomime. In addition, the Events Production Manager will work with the Senior Events Production Manager to research, develop and design new events as part of Enable’s growth strategy.

The role will focus both on developing and delivering Enable’s free community events, in partnership with Wandsworth Borough Council, and expanding and growing revenue-generating event opportunities, in order to sustain and fund the community programmes. Enable is a not-for-profit organisation and all proceeds help us to raise funds to enhance green spaces, public halls and community centres throughout Wandsworth.

The Events Team are a very busy, creative, tight knit group of vibrant professionals who strive to challenge and innovate wherever we can. We work tirelessly to deliver our events to the highest standard and pride ourselves on going the extra mile. We are a supportive team and have a flexible and collaborative approach to our work. We are looking for someone who has extensive experience in event production and is passionate about joining a creative and growing team to entertain a wide-ranging and diverse audience. An ideal candidate would be someone who is both highly organised and able to manage multiple budgets and project deadlines, and confident with running large scale event sites on the ground.

We are unable to provide sponsorship for this post.  In order to apply for this post, you must demonstrate your eligibility to work in the UK. We anticipate a high volume of interest in this post and reserve the right to close this role early if we find the right candidate, so encourage you to apply early.

Diversity is valued at Enable Leisure and Culture and is important in the work that we do. Applications from all sections of the community are welcome and will be considered on merit. Should you have a disability and require any additional support or if you have any questions regarding the above role, please contact us at hr@enablelc.org.

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Main Duties and Responsibilities 

Event Production

  • The design, production and delivery of Enable-produced events including Summer in Battersea Park (a month-long community events festival), a new-for-2022 music concert series in Battersea Park, Battersea Park Fireworks and a Christmas pantomime at the Wandsworth Civic Suite, as well as any other events as required by the Events Team.
  • Working with the Senior Events Production Manager to research and develop new ticketed events as part of Enable’s growth strategy.
  • Working with Enable’s other services and local networks to expand and develop Enable’s community events programme
  • Researching and programming all event content, engaging entertainers and artists
  • Building and managing budgets for new, recurring and prospective events
  • Site managing events including build and breaks, leading on all operations and overseeing all contractors, suppliers and traffic and plant schedules
  • Producing all relevant production paperwork, including but not limited to, site plans, event safety management plans, RAMS, production schedules and briefing documents
  • Liaising with and coordinating all suppliers and contractors, including procuring and negotiating new contracts
  • Liaising with the Marketing Team to ensure they are fully briefed in sufficient time to develop and create marketing strategies and produce relevant marketing collateral
  • Booking and managing casual staff and performing staff briefings
  • Liaising with statutory / Council services and contractors ahead of events, including but not limited to the following: Environmental Services, Building Control, Highways & Parking, Waste Management, Emergency Services, Public transport operators, Security & First Aid contractors, Grounds Maintenance contractors, and Service and equipment suppliers
  • Assisting with the physical set up and dismantling of events and the distribution and return of events equipment and vehicles as required
  • As required, acting as a personal licence holder at events under the Battersea Park premises licence
  • Arranging / attending all event production meetings and participating in Safety Advisory Group meetings

Admin and Finance

  • Budget creation and management, P&L reporting
  • Achieving targeted income set by the Head of Events and Senior Production Events Manager
  • Monthly reconciliation of the Detailed Transaction Report
  • Seeking quotes for goods and services in line with Enable’s Procurement Code
  • Collating and reviewing all contractor H&S documentation
  • Managing rotas and timesheets for casual staff
  • Diary management, via Priava
  • Applying for TENS and other relevant licensing
  • Raising, filing and organising finance documentation including purchase orders and invoices and keeping the budget up-to-date with all recorded income and expenses
  • Dealing with relevant queries and complaints raised by clients, members of the public and production suppliers or contractors within the agreed timeframes. When necessary, escalating complaints to the Senior Events Production Manager or Head of Events
  • Liaising closely with the wider Events Team and other Enable services to ensure that the events programme is coordinated properly in conjunction with the venues management team
  • Carrying out other duties as directed by the Senior Events Production Manager or Head of Events
  • Line management of junior team members as team grows
  • Proven and demonstrable experience of producing and delivering medium to large commercially successful public outdoor events
  • Confidence and experience in running large scale events sites, leading on all operations and being able to think on your feet
  • Excellent budget skills and a keen understanding of creating commercially successful events
  • Confidence in producing all relevant production paperwork including, but not limited to, site plans, event safety management plans, RAMS, production schedules and briefing documents
  • Experience of booking artists/ performers and sourcing event infrastructure
  • Passion for creating events to entertain a wide-ranging audience and diverse community
  • Exceptionally high standards of customer service, attention to detail and organisational skills
  • Ability to communicate effectively and professionally in writing, by telephone or face to face with senior management, other staff, clients and members of the public
  • Patience and ability to negotiate professionally with suppliers
  • Ability to enforce measures to meet health & safety legislation or prescribed terms and conditions
  • Hands on/ proactive onsite and pride yourself on going the extra mile to create the best event possible
  • A team player but also be able to manage your workload independently
  • Ability to work under pressure and meet deadlines effectively
  • Proficiency with Microsoft Office applications and have had experience with Xero or other accounting software
  • Proficiency with Priava, or other diary management software
  • Confident driver with clean UK driving license personal Licence (preferable but not essential)
  • IOSH trained (preferable but not essential)
  • CAD trained (preferable but not essential)
  • Flexibility to work weekends, early mornings and late nights as required and able to manage your time accordingly
  • 30 Days Annual Leave
  • Flexible Working
  • Pension Scheme
  • Life Insurance
  • Eyecare Vouchers
  • Free Gym membership
  • On-site shower facilities
  • Season Ticket Loan
  • Cycle to Work scheme
  • Employee Assistance Programme
  • Weekly fruit basket
  • Staff Treats
  • Weekly Wellbeing Hour
  • And more!

Please read the Job Description and then apply online. If you have any problems with the online service please email hr@enablelc.org. 

 

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