HR and Payroll Administrator

Location: Battersea Park
Contract Type:
Full time (40 hours per week)
Salary:
£28,425 (ENSc6)
Closing date: 18 April 2021

Ref: HQ005

Do you want to work for an organisation whose aim is to enrich lives and strengthen communities through leisure and culture? If so, Enable Leisure and Culture are recruiting for: an HR and Payroll Administrator to support our HR and Finance Team.

Enable Leisure and Culture provides leisure and cultural services for the benefit of local communities, and as an organisation, we are committed to ‘doing things differently’, putting health, wellbeing and community at the centre of everything we do. We believe everyone can live a healthier, happier life through leisure and cultural activities. We’re passionate about what we do and have the experience and knowledge, to deliver innovative leisure and cultural services. Come join us!

As HR and Payroll Administrator you will be a key member of the HR and Finance team, providing comprehensive human resources support to the whole organisation. The role includes general administration across a few core areas including pay and benefits, contractual matters, absence management and maintenance of the HR database. You will check and process the monthly payroll within agreed timelines, ensuring accuracy and consistency between payroll and the HR system and ensure all payroll documentation is accurate and maintained in accordance with Data Protection requirements. You will have responsibility for managing, maintaining and updating the HR system with employee data and provide training, guidance and support for HR system users.

Why should you join Enable Leisure and Culture?

  • 25 Days Annual Leave
  • Flexible Working
  • Pension Scheme
  • Eyecare Vouchers
  • Free Gym membership
  • On-site shower facilities* certain places
  • Season Ticket Loan
  • Cycle to Work scheme
  • Employee Assistance Programme
  • Weekly fruit basket
  • Staff Treats
  • Weekly Wellbeing Hour

We are unable to provide sponsorship for this post.  In order to apply for this post, you must demonstrate your eligibility to work in the UK.

Applications will close one minute before midnight on the 18th of April 2021. Interviews are planned for w/c 19th of April 2021.

Diversity is valued at Enable Leisure and Culture and is important in the work that we do. Applications from all sections of the community are welcome and will be considered on merit. Should you have a disability and require any additional support or if you have any questions regarding the above role, please contact us at hr@enablelc.org.

Due to Covid-19 and until further notice, we are currently operating digital recruitment and on-boarding processes. The role is full time and based primarily in the Parks Office in Battersea Park. During the pandemic, this role will be based mainly from home with the option to come to the office few days a week.

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Payroll:

  • Prepares the monthly /weekly payroll, conducting the necessary processes for payment of the various components of salary, overtime, calculations of payments related to leavers and dismissals etc.
  • Preparing annual reporting, 3 yearly reporting etc.
  • Responsible for payment of legal charges and statutory withholdings, such as employee guarantee fund, social security, income tax, labour dues, etc.
  • Complete and/or check payroll related forms and documents so they are processed accurately and on time.
  • Maintain employee payroll records manually and/or computerised so that information is accurate and secure. Data managed may include personal information; job history; retirement and insurance documentation; leave accrual records; and details of illness, absences, transfers, and salary progression.
  • Contribute to and/or administer various aspects of the organisation’s compensation and benefit, recruitment, organisation development, and employee relations programmes.
  • Complete, check, and process HR-related forms and documents in accordance with established guidelines so that HR-related matters are administered quickly and accurately. Forms may include applications for vacation or leave of absence; workers’ compensation or insurance claims; or social security or other government forms.
  • Assist members of the HR /Payroll team with any adhoc administrative duties, queries relating to HR and payroll matters, including dealing with telephone enquiries.
  • Resolve enquiries from employees, HMRC, etc.
  • Responsible for the MyEpayWindow-sending activation emails to new starters and dealing with any log-in queries.
  • Calculating any pay discrepancies and sending the relevant payment information to finance
  • PayPlus to be notified of any amendments of employees’ pensions received from Smart Pension

Human Resources

  • Support the smooth running of the HR function of Enable Leisure and Culture by supplying a first-class advice and administrative service and support HR team with various pieces of work and projects.
  • Provide general HR support e.g., employee relations or welfare issues, informing and escalating to the Head of HR as appropriate.
  • Support the Head of HR with individual HR issues as requested.
  • Undertake specific pieces of work to support HR (e.g., research / project work).
  • Experience of dealing with ER cases and advising line managers on policies including recruitment, probation, absence, performance, disciplinary
  • Ensure that offer letters, contracts and pre -employment checks are carried out for all employees.
  • Ensure managers are aware of and undertake HR inductions for new staff.
  • Ensure good practice throughout the recruitment process and alert the Head of HR of any issues.
  • Ensuring all documentation, including contracts, offer letter and right to work
  • Paperwork is completed to a high standard for new starters.

Essential:

  • Experience in HR admin/recruitment, with a good knowledge of processing payroll and liaising with payroll providers
  • Demonstrable experience of working in a payroll processing function and experience of using payroll software efficiently and effectively
  • Excellent organisation and attention to detail
  • Competent with spreadsheets and producing reports.
  • Experience of working to tight deadlines and under pressure.
  • Strong administrative, planning and organisational skills
  • Knowledge of using a HR Information System (ideally Cascade)
  • Excellent Excel and Word skills

Desirable:

  • Relevant HR certificate (CIPD) or payroll (CIPP)
  • Awareness of HR trends and continuous improvement techniques
  • A willingness to keep aware and up to date with payroll developments.

Skills and Abilities

  • Ability to communicate effectively and foster collaborative working styles and relationships.
  • Ability to make decisions and give advice independently.
  • Ability to respond to varied needs/work pressure to meet deadlines.
  • Able to produce analytical data and reports to a comprehensive standard.
  • Pro-active and self-motivated.
  • 25 Days Annual Leave
  • Flexible Working
  • Pension Scheme
  • Eyecare Vouchers
  • Free Gym membership
  • On-site shower facilities
  • Season Ticket Loan
  • Cycle to Work scheme
  • Employee Assistance Programme
  • Weekly fruit basket
  • Staff Treats
  • Weekly Wellbeing Hour
  • And more!

Please read the Job Description and then apply online. If you have any problems with the online service please email jobs@enablelc.org. 

 

Apply online