Hire Charges

Civic Suite Hire Charges

We require a minimum of six hours for a Monday to Sunday booking, and a minimum of eight hours on Bank Holidays.

The rates include:

  • The hours of function time
  • Hire of the kitchen
  • The furniture laid out to your specification
  • Cost of the steward on duty for the duration of the event
  • Catering Surcharge (A surcharge applies when food/alcohol is consumed on the premises, or where the Hirers provide food themselves or through a caterer. the cost is 25% of the preparation time and function time combined)

 

 

Civic Suite hire

Civic Suite hire rates

The hire rate period is effective from 1st January 2019

Basic rates

• £1,437.50 – Mon-Fri (9am-3pm for minimum 6 hour booking)
• £1,820.00 – Mon-Wed Evening Function (6pm-midnight)
• £2,045.00 – Thursday and Friday Evening Function (6pm-midnight)
• £3,395.00 – Saturday and Sunday Booking (min 6 hours)
• £4,405.00 – Bank Holiday Bookings (min 8 hours)

We require a minimum of six hours for a Monday to Sunday booking, and a minimum of eight hours on Bank Holidays.

The rates include:
• The hours of function time
• Hire of the kitchen
• The furniture laid out to your specification
• Cost of the steward on duty for the duration of the event
• Catering Surcharge (A surcharge applies when food/alcohol is consumed on the premises, or where the Hirers provide food themselves or through a caterer. the cost is 25% of the preparation time and function time combined)

Booking additional hours

Extra preparation time
• £91.25 per hour – Monday to Friday (During office hours – 9am-5pm)
• £121.25 per hour – Monday to Friday (Evenings – after 5pm)
• £190.00 per hour – Saturday, Sunday and Bank Holidays

Extra time for your function
• £181.25 per hour – Monday to Friday 08:00 – 17:00 (Day)
• £242.50 per hour – Monday to Wednesday 18:00 – 00:00 (Evening)
• £280.00 per hour – Monday to Friday 18:00 – 00:00 (Evening)
• £505.00 per hour – Saturdays, Sundays and Bank holiday (9am to midnight)

Extended Hours
• Fridays and Saturdays, we allow an extension from midnight to 2.00 am, at £592.50 per hour.
These hours must be in addition to your six hours function time.

Hiring additional facilities: Are subject to VAT at the prevailing rate (20%). This will be added at the time of invoicing

PA system hire payment of £180.00 excluding VAT

The PA system has speakers throughout the building with the facility to isolate sound from certain areas. Low level background music can be played through the system via a 3.5mm jack (headphone) connection using a variety of devices such as a iPod, smart phones or laptop with VGA or HDMI connection. We have microphones and stands for speeches or announcements and there are microphone sockets in various areas of the Civic Hall and Banquet Hall.

Projector and 4m Wide Screen

Our projector is ceiling-mounted and is easily accessed by plugging in your laptop to the necessary extension cable on the stage (VGA or HDMI connection). The screen is four meters wide and can accommodate the latest widescreen formats, which will be determined by your laptop specification.

Projector – £310.00 excluding VAT

Projector Screen – £85.00 excluding VAT

(You are welcome to bring in your own projector)

 

Tablecloths for £6.50 per table excluding VAT
These are high quality white linen cloths, which would be set out on the tables before your arrival (the furniture will be set out according to your pre-agreed floor plan).

Robing Room, for a one-off payment of £92.00
This is a small lockable room on the ground floor, which hirers find useful during functions. The steward is responsible for the key, which would only give access to people you have approved. There are many uses for this room. Here are some examples:
• Civil marriage/partnership ceremonies
• Photography
• Room for the bridal party to get changed
• Room for gifts, cards, flowers and anything else that needs to be stored securely
• Break out area for group meetings or presentations.

Deposits
We will require an £1,200 deposit within ten days of making a booking. Once this has been paid, if you subsequently change or cancel the date, you risk losing the deposit if the date is not re-let.  However, if you go ahead with the booking, your deposit will be returned to you provided you meet our Terms and Conditions of Hire, which include the following:

Please ask for a copy of the TERMS & CONDITIONS.

 

The acceptance of the booking is subject to the T&Cs which you have agreed to when you made the booking